Disclaimer: This blog post is for informational purposes only and does not constitute legal advice. Please consult an attorney for guidance on specific laws regarding Remote Online Notarization (RON), digital signatures, and related legal matters. As laws concerning RON and notarization are subject to frequent changes, it is advisable to verify current regulations with your local government.
Online notarization can revolutionize how we manage and sign important documents. It’s made things easier for everyone involved – connecting signers and notaries in different locations and supporting accessibility. This guide explains how to prepare for your first online notarization session.
Getting Ready for a Seamless Online Notarization
Just like packing for a trip, preparing for your online notarization beforehand can make the actual process smoother. Having everything in order ensures a quick and easy process with the online notary service. So, let’s get you prepared for your first online notary session.
Check Your State Laws
The most important step before you begin is to check your state laws. Online notarization or remote online notarization (RON) laws vary from state to state, so you want to verify that you can use RON for your document before you begin the signing.
Check Your Tech
Then, ensure your internet connection is stable. A frozen screen mid-session can disrupt the process. A working camera and microphone on a laptop or desktop computer are also essential for the notary public to see and hear you. We recommend making sure your devices are fully charged to avoid issues during your in-person notary meeting. Finally, you should be sure you have the most up to date version of your preferred browser downloaded.
Document Prep
Have your documents ready as PDFs. Double-check all information — names, dates, and blanks. Have all information prepared because the remote online notary can only witness signatures, not provide legal advice.
ID, Please
Your government-issued photo ID must be current. Have this, and a backup ID, handy. A clear, valid ID is crucial, much like at the bank or for identity verification for international travel with your passport. State law dictates which ID is acceptable for RON (please note that certain IDs may have prohibitions against retaining copies, even electronic ones). You can check with a lawyer, notary, or perhaps even your Secretary of State for which valid IDs can be used.
7 Steps to Smooth Sailing with Online Notarization
These seven steps outline the general online notarization process, which may vary slightly depending on the platform.
1. Gather Your Documents and ID
Be sure to have your documents in digital format (PDF). You will also want your valid photo ID and a backup nearby.
2. Choose Your Documents and Appointment Time
Select the documents for notarization. Describe each briefly with its title and purpose. Many platforms allow you to choose your appointment time via their online service or they may allow you to have your document notarized at that moment.
3. Upload Everything
Upload your unsigned documents and clear photos of your valid photo ID for online notarizations. This streamlines the process when you connect with the notary.
4. Prep Your Space
Choose a quiet, well-lit spot to avoid interruptions. Be mindful of your camera and microphone placement.
5. The Notarization Session
At your scheduled time, join the secure video conference. The notary will verify your identity, review your document upload, and guide you. Be sure you understand the notarization process for documents online since only digital copies, not physical ones, will be used.
7. Sign and Receive
Digitally sign the documents through the platform. Once complete, you’ll receive your completed, notarized documents will be available shortly afterward.
FAQs about Online Notarization
Is online notarization legal?
Yes, online notarization is legal in most US states, recognized as valid and binding under specific state laws. You can always check with an attorney if your state offers digital certificates and timestamps for remote online notarization.
Does an e-signature count as a notary?
E-Signature enables electronic signatures but doesn’t count as a notarization, which requires a commissioned notary public. You should use a remote online notarization service to complete all notarizations, not just an e-sign platform.
What is the best online platform for online notary?
The “best” platform for online notary services varies depending on your needs. Popular options include NotaryCam and others. Look at pricing, availability, compliance, and features.
How can I notarize a document online for free?
Free online notarization is rare because of operating costs. Some organizations offer low-cost notary services, though they often include limited services.
Conclusion
Online notarization has transformed document handling. With some preparation, the process is easy. By following these steps, you can have a quick, hassle-free online notarization experience.