You might be a busy professional in Washington State. You’re trying to close a deal or handle an important legal document, but there’s one pesky little problem – getting it notarized. Traditional notarization often meant tracking down a notary public, coordinating schedules, and meeting in person. But in this fast-paced digital world, does this need to be so complicated? Well, not anymore thanks to online notary Washington state services.
With online notary services in Washington, the entire notarization process can happen from your own computer. Online notary Washington state brings the convenience and efficiency of the digital age to legal processes. You can now get your documents notarized from the comfort of your home, office, or really anywhere you have internet access.
What is Online Notarization?
Online notarization, often referred to as remote online notarization (RON), allows notaries public to perform notarial acts using audio-video technology over the internet. You connect with a licensed Washington notary online, they verify your identity, and the documents are digitally signed and sealed.
These online notarizations have the same legal validity as traditional in-person notarizations because both state and federal laws acknowledge their authenticity. Specifically, Washington laws § 42.45.090 and § 64.08.020 ensure that Washington recognizes properly performed notarial acts of other states. It’s a revolutionary shift that eliminates physical barriers, increases accessibility, and simplifies legal processes.
The History of Online Notary in Washington
Did you know Washington has been at the forefront of RON legislation? It was the 9th state in the US to pass a permanent law authorizing online notarizations. It all started in 2019 with Senate Bill 5081, based on a model law called the Revised Uniform Law on Notarial Acts (RULONA). RULONA was designed by the Uniform Law Commission to provide states with clear, non-partisan legal frameworks.
The Uniform Law Commission (established in 1892 to provide states with non-partisan, well-conceived, and well-drafted legislation) aimed to bring clarity and stability to critical areas of state statutory law. They then published the Revised Uniform Law on Notarial Acts of 2018 (“RULONA”) as a model for states looking to embrace the possibilities of RON.
This new legislation in Washington (SB 5641) paved the way for a permanent online notary Washington state framework. Although the law wasn’t meant to take effect until late 2020, due to the unique needs brought about by the COVID-19 pandemic, it was put in place earlier. Washington’s quick adoption demonstrates how RON can play a vital role in navigating unprecedented situations. This new legislation offered efficient and secure services even during global events that restrict in-person meetings. Online Notary has been legal in Washington ever since. A more robust permanent bill further cemented this framework in 2021, proving the Evergreen state’s forward-thinking approach.
How Online Notary Washington State Works
Using an online notary in Washington is generally a simple process with just a few steps:
- Choose a RON Provider: There are several reputable online notary Washington state service providers. Choose one that’s compliant with Washington regulations, offers user-friendly technology, and meets your budget.
- Create an Account: Sign up for an account with your chosen provider, setting up your user profile. Your notary provider will offer its own set of features, pricing plans, and technology integration, so doing a bit of research to find the one that best fits your needs and preferences can be helpful.
- Upload Documents: Securely upload the document you need notarized to the platform, ensuring it’s a proper file format, such as a PDF. Always check if the platform you select has secure storage for your electronic documents and adheres to all applicable data privacy and security regulations. These electronic records must be stored securely and remain accessible for 10 years, beginning from the recording date. Choosing a RON platform with robust data security is key for protecting sensitive information.
- Connect with a Notary: Once your document is uploaded, connect with a live, Washington-licensed online notary through the platform. The notary will verify your identity using multi-factor authentication.
- Sign and Notarize: Once your identity is verified, you will digitally sign the document. The notary then electronically notarizes it by applying their e-signature and electronic seal. Most services only take 10 minutes to complete. Remember, even though the signing occurs remotely, notaries must still adhere to the established protocol, affirming that you’re aware of what you’re signing, are willingly doing so, and verifying there’s no coercion. All notaries on a compliant platform are certified and fully commissioned in their respective states.
- Receive Notarized Document: After the notary has completed the process, you will receive a certified copy of your electronically notarized document. The original document will be digitally stored in a tamper-evident format for your recordkeeping and future needs.
Benefits of Online Notary Washington State
Using online notary services in Washington comes with numerous benefits that make it a popular choice:
Convenience and Accessibility
The biggest benefit of online notary Washington state services is undoubtedly their convenience. You can access a notary any time and from any location with internet access, eliminating the need to physically meet or coordinate appointments. This simplifies life for individuals in remote areas or with busy schedules, while also increasing the accessibility of essential services.
Efficiency
RON significantly reduces the time required for notarization. This digital approach removes travel time and lengthy paperwork procedures. It is a streamlined process from start to finish.
Security
Contrary to some skepticism surrounding digital security, online notary platforms offer robust security measures. Multi-factor authentication protects your identity, and electronic signatures provide stronger fraud prevention than handwritten ones.
Cost Savings
Though an online notary might seem expensive, remember it often leads to significant cost savings overall. Travel expenses are eliminated for everyone involved, along with traditional printing and mailing costs. Remote online notarizations make financial sense for both individuals and businesses looking to save money.
Frequently Asked Questions about Online Notary Washington State
Does Washington state allow online notary?
Yes, Washington state permits online notarization. The authorization came into effect with the passing of Senate Bill 5641, which was signed into law in April 2019. This legislation allows notaries in Washington to perform notarial acts using audio-visual communication technology, provided they adhere to specific guidelines set by the state.
Who can notarize in Washington state?
In Washington state, individuals who are commissioned by the Department of Licensing (DOL) as notaries public have the authority to perform notarial acts. This includes verifying signatures on documents and administering oaths. Eligibility for a notary commission requires being at least 18 years old, residing legally in the United States, and possessing the ability to read and write English fluently.
Conclusion
Online notary Washington state services are reshaping the landscape of legal processes, ushering in a more convenient, efficient, and secure future for all. The embrace of RON speaks volumes about the state’s commitment to innovation and adaptation. Whether you’re a busy professional or looking to become a notary in the digital age, exploring the possibilities that online notary Washington state brings offers benefits for everyone.